Administration Assistant


Plymouth, United Kingdom
Job Type
Please apply with salary expectations

An experienced Administrator is required to work for one of the country’s leading distributor’s of post mixed soft drinks based in the South West due to continued growth and future development.


You would be reporting to the office manager, the Administration Assistant will play a key role in supporting all areas of the Company, encompassing logistical, accounting, and general administrative duties to work out of the Plymouth office. Regular office hours are Monday to Friday 8:30am to 5pm, with occasional Bank Holiday cover.


The Administration Assistant must be efficient and adaptable with good all-round administrative abilities, including a working knowledge of Microsoft applications. Experience using SAP would be an advantage. Excellent customer service and good organisation skills are required.


Key Responsibilities:


This profile is not exhaustive. From time to time you will be required by the company to perform other tasks not included below but which are within your capabilities. If required, additional training will be given.


Accounting Support

  • Learn to cover all aspects of Accounts Department to be able to provide cover during any absence
  • Debtor monitoring & control
  • Stock monitoring & control
  • Reconciling delivery notes
  • Processing supplier invoices


Logistical Support

  • Learn to administer emergency service and delivery allocation and be able to provide cover for the Logistics Department during any absence
  • Assist with route planning
  • Provide support to prepare daily delivery notes and invoicing
  • Completing monthly vehicle and mileage checks
  • Creating new customer accounts, incl product & price lists
  • Maintenance of Asset database
  • Administer early morning additional orders prior to deliveries leaving the warehouse
  • Willing to contribute to service improvement projects with ideas and suggestions


Customer Service

  • Handle customer requests, answer customers telephone queries and provide reactive customer focused solutions
  • Maintain good customer relations and provide excellent customer service management
  • Sales to Installation monitoring
  • Liaising with existing customers and process incoming orders
  • Maintenance & update of Customer contacts & records using SAP database
  • Closing Customer accounts following two stage close down
  • Monitoring & reporting low volume sales


General Administration

  • General office duties, including filing, shredding
  • Answering the phone, dealing with customer orders and enquiries
  • Distributing incoming mail and organising courier collections


If you are an experienced Administrator and are currently looking for a new challenge, then please submit an up to date CV by using the ‘apply’ button below.

For an informal chat, please phone 01752 252533 and ask for Lizzie. Many thanks for your interest.

 upload file ... Limit reached, delete at least one file below to add more.