Dispatch Coordinator

  • Logistics
  • Plymouth

Job Information

Salary :

£20K to £22K DOE

No. of Openings :

1 opening

Job Type :


Job Description

Experienced Dispatch Coordinator required to join the existing team of a large manufacturer based in Plymouth. The successful Dispatch Coordinator will be required to prepare and arrange the shipment of goods, including provision of the relevant documentation in accordance with company policy and procedures and in line with the company’s values and behaviours. This is an excellent opportunity to work for a world calls Manufacturer that is synonymous with putting quality and innovation at the fore front of their ethos.

Key Responsibilities:

  • Prepare customer shipments. Confirm shipping instructions, including whether a consolidation shipment, with customer or sales coordinator.
  • Invoice via SAP, including direct shipments in line with on time delivery KPI. Recharge packaging and freight accordingly.
  • Provide goods information (invoice and delivery notes) to customer or freight forwarder ahead of shipment.
  • Prepare shipping notes or export cargo shipping instructions for container shipments.
  • Process and file all customs and exercise documentation, including export cargo shipping notes, ATR movement certificate (Turkey), Cert Of Origin (COO) filing.
  • Expedite all customers for return of export confirmation documentation.
  • Prepare shipping notes or export cargo shipping instructions for container shipments.
  • Complete load schedule for transport collections.
  • Help prepare loads in dispatch in line with agreed process.
  • Ensure vehicle drivers are correctly informed and conform to loading processes including wearing correct PPE while on site.
  • Book Ex-works transport online using customer specific websites .
  • Book couriers on-line and manually – Notify customers and / or sales of shipping details.
  • Provide certificate of shipment or proof of delivery to sales or finance when required.
  • Communicate with production and sales on availability of goods.
  • Provide quality and sales departments with delivery notes when requested.
  • Dispatch test certificates and update spreadsheet with AWB details where required.
  • Ensure carriage forward shipments are ready and available prior to collection.
  • Process returns.
  • Aid in investigating for any shipment issues.

Experience, Qualifications and Candidate attributes required:

  • Recent, proven experience working within logistics in a similar Administration / Coordination capacity, ideally gained from a Manufacturing or Engineering background.
  • Competent SAP user (Desirable).
  • Excellent Microsoft skills (Word and Excel).
  • Excellent communication skills.
  • The ability to work effectively as part of a team.
  • Experience of working with export procedures, including ATR, export shipping notes Country Of Origin (COO), Airway billing.
  • Excellent attention to detail. 

If you are an experienced Dispatch Coordinator and are currently looking for a new challenge, please submit an up to date CV by using the ‘apply’ button below.

For an informal chat with regards to this role please call 01752 252533 and ask for Samantha Luxton.